Preparation Guide for Delegates

The Summit is a planning (not training) conference for Vietnamese American leaders to develop national empowerment strategies and action plans. Therefore, Summit leaders should arrive as part of local delegations, not as unconnected individuals. In the months prior to the Summit, delegates should identify local individuals with demonstrated record of service and leadership potentials who are equally inspired and interested to form a local team. This team will represent its respective community at the Summit.

Ideally, each delegation should have members participating in all three tracks so they can come back and develop the community in all three sectors. The team will also contribute to the Summit's success by supplementing its local perspectives to the development of the national plan of action. After the summit, this team can implement the local realization of the national plan.

Members of each local team should meet early on and on a regular basis to identify challenges in the community, set priorities at the local level, recruit summit delegates, and if possible, assist with fundraising efforts. Their leaders can be nominated to join any of the steering committees, if committee seats are still available.

Therefore the local team should recruit individuals to participate in all 3 tracks and the 2 initiatives and encourage at least one team member to participate on each of the Steering Committees. This will promote comprehensive networking and effective collaboration among leaders across three sectors.

The team may then designate a number of delegates to attend the summit and, depending on the local community, raise funds for them if necessary.

At or after the summit, each local delegation will need to derive from the national plan its own execution plan for its own community. The delegation will report back to the local team and community the results of the summit. For example, if leadership training is a priority for the local team, then the delegation will need to bring back to their community a clear plan of actions to launch the leadership training initiative locally. The local team will then implement the local plan of action.

 


QUICK STEPS TO FORM YOUR DELEGATION

  1. Build a delegate prospect list. Identify all potential leaders in all three sectors: government, business, and social (non-profit).
  2. Choose the right delegates. The success of the Summit relies on the leadership caliber of our delegates. The right candidate should be highly motivated and possess demonstrated community or pubilc service and leadership potentials to contribute to summit goals and benefit from summit activities. Desired qualities:
  3. Commitment to public or community service, especially those who have held leadership or management positions (elected officials, aspiring candidates, directors of community or professional organizations, student leaders);
  4. Potentials and aspiration for higher leadership roles; and
  5. Good character and reputation in the community.
  6. Engage, motivate, and register team members as soon as possible. Then, connect them with the steering committee of their chosen track for maximal engagement and preparation prior to the Summit.
  7. Build the team and develop local agenda. Surround yourself with motivated like-minded delegates, discuss the local set of priorities, and build their leadership and team spirit in the process.
  8. Quality over quantity. Whether your community is large or small, your leadership and initiative will play a determining role in determining the size and quality of your delegation.


PREPARING FOR THE TRIP

  1. Register for the Summit by early bird deadline of May 13, 2011, to take advantage of the discount. We recommend the Platinum package (priced at $250) which covers both Summit and Gala registration (essentially the Gold package at $175), plus exclusive access to VIP Reception, photo opportunities with dignitaries, and a private party (details TBA).
  2. Reserve your hotel rooms. Sleeping rooms are available at our selected hotel venue, the four-star Capital Hilton hotel, where both the Summit and the Gala take place. We have negotiated the best group discounts: $159/night for singles or doubles; $184/triples; $209/quadruples.
  3. Travel: book your flights early to Washington, DC via any of the three regional airports: Baltimore/Washington International (BWI), Washington Dulles International (IAD), or Washington National (DCA). Southwest Airlines is the official airline of both events.

 

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